_edited.png)
Overview
UKCBC relied on both SITS and Moodle as core operational systems. However, critical academic and user data was being maintained through manual processes, including CSV exports, manual imports and direct updates within Moodle.
This created delays, data inconsistencies and a reliance on specialist development support.
PS edtech, supported by Regent Global Services (RGS), was engaged to design and deliver a secure, automated integration that would treat SITS as the system of record and synchronise data in near real time.
The Challenge
-
Manual, CSV-based processes for transferring data between systems
-
Data inconsistencies across SITS and Moodle
-
Delays in updating student, staff and course information
-
Reliance on specialist Moodle development support
-
Lack of a scalable and maintainable integration approach
Our Approach
PS edtech worked closely with UKCBC to design a practical, supportable integration approach aligned to how the institution was already operating.
The focus was on:
-
treating SITS as the authoritative system
-
automating key workflows across both systems
-
ensuring the solution was secure, maintainable and aligned to vendor best practice
The integration was designed using a combination of SITS StuTalk business events, Moodle web services and a dedicated integration layer to manage data mapping, validation and synchronisation.
What Was Delivered
-
Event-driven SITS integration using StuTalk business events
-
Automated create, update and deactivate workflows across systems
-
Secure Moodle integration using native web services
-
Dedicated integration broker for data mapping and validation
-
Persistent cross-referencing of SITS and Moodle record IDs
-
Automated monitoring, failure detection and support notifications
-
Full auditability and bidirectional status handling
Functional Coverage
-
Live Interfaces Implemented
-
Students
-
Staff
-
Courses
-
Student groups
-
Enrolments and cohort membership (add/remove)
-
Multi-role staff enrolments (academic and administrative)
The Outcome
-
Near real-time synchronisation between SITS and Moodle
-
Complete removal of CSV-based workflows
-
Significant reduction in manual administration effort
-
Improved data accuracy and consistency
-
Clear system ownership with SITS as the authoritative source
-
Scalable and maintainable integration aligned to best practice
Why PS edtech?
-
Deep expertise in SITS, including StuTalk and event-driven integrations
-
Strong understanding of Moodle web service architecture
-
Proven delivery of enterprise-grade integrations
-
Ability to deliver secure, on-premise solutions
-
Focus on long-term maintainability rather than short-term fixes
-
Experience across student information systems and teaching & learning platforms
What previously required hours of manual work now runs automatically, consistently, and transparently.
Ben Steadman,
UKCBC – Head of Systems / PS edtech Associate
Get started today
Trusted By
